Today’s society is in constant technological development. As a result, companies are trying to adapt so as not to become outdated on the job market.
Examples of these technologies are Business Process Management (also known as BPM) and Document Management (or ECM). It is the ECM platform that we will talk about in this article.
So, if your company is in doubt about whether or not to implement a Document Management system, this post may give you a new perspective.
What is ECM?
First let’s explain what ECM is. The acronym ECM is associated with the words (Enterprise Content Management). It is the way, method, or process of electronically organizing all the paperwork that a company generates or produces.
In order to do that, there are many software programs that offer this feature, and our Fusion Platform is one of them. In this module, your company will be able to store previously scanned documents and make them available on your customers’ or employees’ desktops, laptops, tablets or cell phones.
What are the advantages of an ECM platform?
Then comes the question: why should I have to go through the trouble of scanning a document and inserting it in software? Or yet: how does it work when my document is confidential.
The Fusion ECM platform allows permission control, in which you are able to define who can work with a certain document and what actions they can perform on it, such as removing, editing, inactivating, downloading or viewing.
In addition, you can organize documents into categories and folders, making it easier to locate files. If you still want feedback from the end user who will use the electronic document, we have a dashboard where the user can leave comments or even “like” the event. You will also have a counter of the users who have viewed your document.
Another advantage of having an ECM platform in your company is the possibility of turning bureaucratic processes of documents approval into something fast and simple, because it is possible to create a digital versioning flow, where each step can be assigned to a person who will decide the necessary actions for the document.
Since the document is in electronic media, it is easy to view the timeline of the actions performed on it, such as the time at which the author user (or any person who has permission) modified the document, or even check the user who performed the reviews or approval.
By using Document Management, you can also improve your company’s infrastructure, especially if you need to make better use of the physical space available, since all documents can be placed in a single computer. By doing this, you also decrease the time your employees waste moving documents for use, both internally and externally (this way each one can access it remotely from their electronic device). The centralization of information will save time and resources, so your company will be known for the quality of services provided and recognized in the current job market.
Try it for 15 days free right now! Or, if you prefer, request a demonstration from our consultants. Count on us to answer all your doubts and help your company!