Cloud software acquisition has been increasingly growing. The market is leading us to use this method for several reasons that will be presented in this article, where we will take the chance to debunk myths and emphasize some truths surrounding this topic.
We will start by thoroughly analyzing the difference between keeping an in-house/on-premise software and deploying one in the cloud. The most relevant difference is, as the name suggests, that the in-house software is based on a local server, as opposed to the cloud system, which will be allocated on a server outside the company.
But, what is actually different when using a BPM in your own server in comparison to having one in the cloud? The most considerable difference lies in the space, since it is necessary to have a server inside the company to keep a BPM in your premises, which will take up space.
Although we place a lot of importance in space optimization nowadays, there are some disadvantages in not having the server physically within the premises of the company. One of them is the internet. For example, does your internet service provider fail to guarantee stability? Is it slow? If you answered yes, this might hinder your ability to access the necessary data on daily basis.
Is cloud-based software less safe?
That is a myth. The safety of a cloud-based system may actually be much stronger than you think. Infrastructure is much more robust, the technical support is agile and accurate (focused on the actual problem), and preventive and corrective maintenance is performed periodically.
Is a cloud-based BPM more expensive?
That depends. It is not necessarily more expensive to have a cloud-based BPM solution, as if you opt for the cloud-based server you will not have costs with infrastructure and data storage, which means you will also not have to consider things like hard-disk and memory, let alone worry about the mess caused by cluttered cables, which can be a real headache when you need to deal with maintenance.
Another thing to consider is that, when your server is in the cloud, all issues, from support to management, are under full responsibility of the supplier. The support is usually paid alongside the rent value, but it is worth to take a deeper look into how much you might spend on it in the future and predict the costs involving a software fully based on the Cloud.
Is the data lost when the Cloud-based BPM contract is terminated?
That is true. But don’t be alarmed. Backups are done periodically which prevent cloud-based data loss. However, when the agreement is terminated, the data and accesses are closed, and the data that had previously been there is lost.
When using a cloud-based BPM, will I not have all the same features of the on-premise software?
Myth. Many companies limit the access to the cloud-based tool to avoid instability, as this may cause the environment to be slow and therefore make it more uncomfortable for the end users to perform their tasks.
However, when using Fusion Platform, the access is the same as any other format, that is, the user will be able to access all modules available in the on-premise version.
Among all these myths and truths lies the question: to use the cloud-based or on-premise BPM?
Each company has its cultural characteristics, leading them to choose to deploy a cloud-based BPM or to go with the on-premise system. If we are to compare both options there are some extremely important issues to consider, as follows:
- Local service: Is the space in my server appropriate, so I shall not have problems with overheating, cluttered cables, and handling? How will the server maintenance be carried out? Will I have enough resources to perform preventive maintenance on my server?
- Cloud-based server: Is my internet provider good enough to deliver a service without oscillation or navigation instability? What kind of data security does the cloud offer? What additional costs will I have if I need more storage space (this need usually arises)?
In general, there are many variables that need to be analyzed when choosing the best method of deployment, from space availability, costs related to outsourcing (energy supply, internet, digital and physical security) to preventive maintenance and others.
Currently, the Fusion Platform offers a wide range of business models, and for this reason we may provide you with assistance on clarifying the topics presented in this article.
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